Administrative Assistant for Hispanic & Latino Ministry


Monday August 1


The Administrative Assistant will support the Catholic faith leaders, maintain and update all records, assist with events, manage program billing, record minutes, maintain correspondence, and perform day-to-day office administrative responsibilities. The ideal candidate would have an Associate's degree in Business Administration or related field, at least 1 year of experience, be bilingual, and be a practicing Catholic in good standing with the church.

Primary Duties & Responsibilities

  • Create accessible opportunities for current and future faith leaders to learn the Spanish language.
  • Cultivate creative ways for the Church to provide base-level services that address obstacles for this demographic (time limits, transportation, childcare, food access, basic education).
  • Form Catholic faith leaders and their communities so as to offer substantial forms of welcome that cultivate a sense of belonging for Hispanic/Latino Catholic youth and young adults.
  • Help pastoral leaders develop and practice skills for negotiating conversations about difficult topics that young people care about, particularly those that touch on social justice issues.
  • Give pastoral leaders what they need to become more comfortable celebrating cultures and welcoming their expression, particularly in intercultural parish settings.
  • Help pastoral leaders gain skills for adaptation and change to address evolving situations.
  • Develop new ways to support the domestic church and faith life outside the parish structure, at least beyond communal gathering for Mass.
  • Provide new opportunities for Hispanic/Latino youth to strengthen the rest of the Church by evangelizing and sharing their faith.
  • Give ministry leaders the knowledge, confidence, and humility needed to serve this population effectively.
  • Maintains and updates all records, including an up-to-date database of participant information to be shared with the Development Office
  • Assists with event and meeting planning in coordination with Guest Services for events including logistics, registration, and communications
  • Manages program billing in conjunction with the Business Office
  • Requests and tracks stipends and travel reimbursements
  • Records minutes for Office for Hispanic and Latino Ministry events
  • Maintains correspondence, internal and external
  • Assists with inventories and purchases of program supplies
  • Performs day-to-day office administrative responsibilities including but not limited to making and receiving phone calls and emails, database management, faxing, filing, copying, and mailing

Experience & Qualifications

Education:  Associate’s in Business Administration or related field

Experience: At least 1 year of experience 

Skills and Abilities:

  • Practicing Catholic in good standing with the Church
  • Organizational, planning, budgeting, oral and written communication skills in English and Spanish.
  • Interpersonal and collaborative skills in dealing with staff members, project representatives, and the public in general.
  • Knowledge and proficiency in appropriate office computer programs and ability to learn new programs when necessary.
  • Basic understanding of Catholic youth and young adult ministry and Church structure preferred
  • Flexibility and adaptability to meet the changing needs of the department.

Application Instructions

Applications may be completed online or resumes may be sent to

We are now accepting applications online. Fill out your application or download a PDF version and mail it to us.
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